Executive Assistant to CEO and COO, East Rutherford, NJ

A successful real estate trust firm that has been in business for 10 years is looking for an Executive Assistant to support the CEO and the COO. The role is 75% supporting the CEO and 25% supporting the COO. The office has 15 employees. The company acquires and repositions assets across the office, multifamily, retail, and mixed-use sectors, with a focus on value-add opportunities and has 2 billion AUM. The role is 5 days in office and closes around 4pm on Fridays during the winter. This is a new position as the company is scaling up.

About the Job:

Coordinate and prioritize meetings for the CEO and the COO

Attend meetings and follow up on action items

Manage up: follow up on the status of projects with executives on behalf of the CEO

Vet and prioritize the CEO and COOs emails

Maintain a busy calendar and prioritize on the executives behalf and make sure the day runs smoothly

Compose and prepare confidential correspondence

Prepare materials for meetings; internal and external

Serve as the first point of contact for the executive office

Coordinate meetings, prepare materials for the meetings and follow up on action items

Coordinate complex travel arrangements and create itineraries

Process expense reports

Some off-hour availability required

About You:

Minimum of 7 years of experience supporting a CEO

BA/BS from a college or university

Background in real estate a plus

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Strong communication skills: written and verbal

Strategic thinker

Understand the importance of confidentiality and trust when supporting a CEO

Dynamic and proactive comfortable in a fast-paced environment.

Polished, professional demeanor and the gravitas to interact with high-level executives

Outstanding communication skills

Salary, Benefits (medical, dental vision), 401K, Paid Vacation

Hours: 9-5