Executive Assistant

Location: Newport Beach, CA Employment Type: Full-Time Salary: $85,000â $90,000 DOE About the Opportunity Our client, a well-established and highly respected real estate organization headquartered in Newport Beach, is seeking an experienced Executive Assistant to provide high-level administrative support to multiple senior executives. This is an excellent opportunity for a polished, proactive professional who thrives in a fast-paced corporate environment and enjoys being a trusted partner to executive leadership. The ideal candidate is highly organized, detail-oriented, resourceful, and able to manage multiple priorities while maintaining the highest level of confidentiality and professionalism. Key Responsibilities Provide high-level administrative support to multiple executives in a dynamic corporate environment. Manage complex calendars, schedule meetings, and coordinate executive appointments. Arrange domestic travel, prepare detailed itineraries, and complete expense reports. Draft, edit, proofread, and format correspondence, presentations, reports, proposals, contracts, and other business documents. Prepare meeting agendas, compile materials, take meeting minutes, and follow up on action items. Serve as a primary point of contact for executives, acting as both gatekeeper and liaison with internal teams and external partners. Maintain electronic and physical filing systems, databases, and spreadsheets. Process invoices by obtaining approvals and coordinating with accounting for payment. Assist with conference room setup, audiovisual equipment, catering, and meeting logistics. Manage Outlook calendars and provide email support. Handle incoming mail and ensure timely distribution. Support special projects and perform additional administrative duties as needed. Attend occasional off-site meetings and visit company locations or vendors when required. Qualifications Associate's degree required; Bachelor's degree preferred. 6â 8+ years of executive or senior administrative support experience within a corporate environment. Exceptional organizational and time management skills with the ability to prioritize multiple deadlines. Proven ability to work independently with minimal supervision. Strong attention to detail and commitment to producing accurate, high-quality work. Excellent written and verbal communication skills. Demonstrated ability to maintain confidentiality and exercise sound judgment. Professional, positive, and customer-service-oriented demeanor. Strong interpersonal skills with the ability to build relationships across all levels of an organization. Experience researching, organizing, analyzing, and presenting information. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Zoom, and internet research. Excellent proofreading and document formatting skills. Self-motivated with a proactive, solutions-oriented mindset. Flexibility to work occasional overtime as business needs require. Additional Requirements Valid driver's license or reliable transportation for occasional travel to meetings and company locations. Ability to pass a pre-employment background check and drug screening. Compensation & Benefits Competitive salary: $85,000â $90,000 DOE Comprehensive Medical, Dental, and Vision coverage Flexible Spending Account (FSA) and Health Savings Account (HSA) 401(k) with company match Employee housing discounts Tuition reimbursement Employee referral bonus program If you're an experienced Executive Assistant looking to join a collaborative, fast-paced organization where your professionalism and organizational skills will make an immediate impact, we'd love to hear from you. KPG123